Tenants’ Guide to Moving Out

Tenants’ Guide to Moving Out:

Cleaning, Keys & Closing the Lease Properly

Moving out can be exciting, stressful, and bittersweet—all at once. But before you toss the keys and say goodbye, there are a few important steps every tenant should follow to close the lease properly and leave on good terms.

Whether you’re wrapping up a year-long lease or moving after giving your N9 notice, this guide will walk you through everything you need to know—from cleaning tips to key returns, and how to avoid last-minute charges or disputes.

Let’s make your move-out smooth and stress-free!

📝 Step 1: Give Proper Notice

Before anything else, if you haven’t already—submit your N9 Form (Tenant’s Notice to End the Tenancy) to your landlord at least 60 days before your planned move-out.

🗂️ Download the N9 Form here

Once your landlord receives it, everything becomes official.

🧹 Step 2: Clean Thoroughly — Leave It Like You Found It

A clean unit isn’t just polite—it’s essential. Most leases require tenants to return the space in the same condition as when they moved in (minus normal wear and tear).

Here’s a move-out cleaning checklist to help:

✅ General Areas

• Dust and wipe down all surfaces, shelves, baseboards, and light fixtures

• Vacuum and/or mop all floors

• Remove all nails, hooks, or stickers from walls

• Patch any minor holes if required

🛁 Kitchen & Bathroom

• Clean inside and outside of all cabinets

• Scrub the sink, toilet, shower, and tub

• Wipe down appliances: fridge, stove, microwave, dishwasher

• Defrost the freezer and wipe it dry

🗑️ Don’t Forget:

• Take out all garbage and recycling

• Remove all personal belongings (don’t leave behind furniture, clothes, or junk)

• Double-check closets, drawers, and behind doors

👉 Tip: If you're unsure, ask your landlord or building manager for a move-out cleaning checklist—many provide one!

🛠️ Step 3: Repair What You Can (But Know What’s “Wear and Tear”)

If you’ve accidentally left a dent in the wall or a broken blind, it’s best to repair small damage before moving out. But you don’t need to repaint normal scuffs or replace old fixtures.

Examples of Wear & Tear:

• Faded paint

• Minor carpet wear

• Loose door handles

Examples of Damage:

• Broken tiles

• Stains from spills or pets

• Large wall holes or missing hardware

If in doubt, ask—your goal is to avoid deductions from your last month’s rent deposit.

🔑 Step 4: Return ALL Keys, Fobs & Parking Passes

When the lease ends, return every item you were given:

• Unit keys

• Mailbox keys

• Building entry fobs

• Garage remotes or parking tags

• Laundry cards (if applicable)

Failure to return these can result in charges for replacements or locksmith services.

👉 Tip: Return keys in a clearly labeled envelope and hand them in on your move-out day. Confirm with your landlord if you should drop them off in-person or in a secure box.

📸 Step 5: Take Photos Before You Leave

Before locking up for the last time, snap a few photos of the cleaned unit—just in case.

• Take clear, time-stamped shots of each room

• Include appliances, floors, walls, and closets

This can protect you if any disputes or damage claims come up after you’ve left.

📦 Step 6: Update Your Info & Redirect Mail

Don’t forget to:

• Cancel or transfer your utilities and internet

• Update your address with the post office, banks, insurance, and more

• Let friends and family know your new address

• Set up mail forwarding (via Canada Post) to avoid missing bills or important documents

💸 Step 7: Know What Happens With Your Last Month’s Rent Deposit

In Ontario, your last month’s rent deposit is exactly that—it pays for your final month of rent, not damages or cleaning costs.

However, if you cause excess damage beyond normal wear and tear, your landlord may:

• Discuss compensation with you directly

• File a claim with the Landlord and Tenant Board

If everything is in good shape, no further action is needed!

✅ Summary: Your Move-Out Checklist

✔️ Submit N9 Form
✔️ Clean your unit top to bottom
✔️ Repair minor damage
✔️ Return all keys and fobs
✔️ Take final photos
✔️ Redirect mail and cancel utilities
✔️ Confirm that your last month’s rent covers your final payment

download moving out check list for free

💬 Final Thoughts

Moving out doesn’t have to be stressful. With a bit of prep, communication, and care, you can end your lease on a positive note—and walk away with a glowing reference for your next home.